It is their responsibility to administer approved budgets in conformity with budget regulations issued separately to supplement the general budget policy. DELEGATION OF AUTHORITY FOR BUDGET ADMINISTRATION:Įxcept for an amount designated for contingencies, administration of the budget authorized by the Board of Trustees shall be delegated to the budget executives. In addition, the Financial Officer is responsible for ensuring the accuracy of all documents/actions through the local and University accounting and budgeting systems. This position has the responsibility of assuring that budgets and expenditures are controlled, assets of the University are protected, and that all actions are in compliance with University Policies, Guidelines, and Procedures (see Policy FN18). The budget assistant approves transactions at the specified dollar levels and categories, affirming the programmatic need for the action and that the action is appropriate within University Policies and Guidelines.įinancial Officer - Those individuals who represent the Associate Vice President for Budget and Finance in the various budget executive areas. The budget administrator approves transactions at the specified dollar levels and categories, affirming the programmatic need for the action and that the action is appropriate within University Policies and Guidelines.īudget Assistant - Those individuals designated by the budget administrator (with the concurrence of the budget executive) to approve transactions in their own name for the budget administrator within the limits of policy (see Policy FN18).Budget assistants are typically full-time, standing staff of a responsible grade level, as determined by the accountable budget administrator. This group normally includes associate deans, division heads, and department heads. These individuals approve documents in their own name within the limits of policy (see Policy FN18). The budget executive approves transactions at the upper dollar levels and specified categories, affirming the programmatic need for the action and that the action is appropriate within University Policies and Guidelines.Certain approval actions may be delegated to the budget administrator (see Policy FN18).īudget Administrator - Those individuals designated by the budget executive as being responsible for operating and controlling specific budget areas within the budget executive's administrative area. These individuals are normally the President's administrative staff, academic Deans, and Chancellors. DEFINITION OF TERMS:īudget Executive - Those individuals who are responsible to the President, Executive Vice President and Provost, or one of the senior vice presidents for a section of the budget.
The budget as finally approved by the Board of Trustees shall be administered by the general officers of the University under such regulations as may be prescribed by the President and the Board of Trustees.
The annual budget is authorized by action of the Board of Trustees,within state and Federal appropriations and other sources of revenue, all of which are combined to cover anticipated budget requirements of the University in fulfilling its functions of instruction, research and public service. To outline the University policy governing the general operation and administration of the University operating budget system.
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